Administrative Secretary

Inter-Agency Support Unit (IASU)

Location

Bangkok

Responsibilities

Under the direct supervision of the IASU Manager, the incumbent performs the following functions and duties:

• Arrange appointments and maintain supervisor’s calendar, receive visitors, place and screen telephone calls and emails;
• Serve as a general point of contact for both incoming and outgoing communication with IASU;
• Perform liaison duties with concerned parties, as appropriate;
• Receive, screen, log and route correspondence/documents and maintain effective follow-up system;
• Type and/or draft a wide variety of documents, reports and correspondence as directed;
• Assist in the preparation of office budget and maintain necessary financial records;
• Assist in requisitions of office supplies and equipment and arrange for control of distribution and maintenance of appropriate records;
• Make travel arrangements for IASU staff  including preparation of travel claims
• Maintain effective office filing system, both hard and soft versions;
• Keep up-to-date data base on all relevant individuals and institutions, including their coordinates and a mailing list;
• Maintain a calendar of relevant forthcoming events;
• Maintain and update the UN System internet and intranet Web Sites;
• Make necessary arrangements and assist in providing support to meetings, both internal and external;
• Perform other duties as assigned

Qualifications

• University degree or Secretarial diploma
• At least five years of secretarial / administrative work
• Excellent computer skills, including maintenance of websites and database
• Fluent in written and spoken English and Thai with ability to draft correspondence, minutes and concise reports
• Strong organizational and interpersonal skills and the ability to work under pressure and with people from different cultural backgrounds
• Familiarity with UN System is an advantage

Application should be accompanied with full resume including three references and recent photo.  Please apply in writing, by 20th  February 2002, to:

IASU Manager
Office of the UN Resident Coordinator
12th Floor, United Nations Building
Rajdamnoen Nok Avenue
Bangkok 10200

( Only the short-listed candidates will be notified.)

Website: http://www.un.or.th

Type of Employment: One - year Service Contract, renewable subject to satisfactory performance

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